Friends of
the Grace Balloch Memorial Library
Meeting Minutes
October 26, 2017
The meeting was called to
order at 5:30 p.m. by President William Aycock.
ATTENDEES
William Aycock, David Nickel,
Ben Cerwinske, Helen Auer, Rosalie Aslesen, Roger Whorton, Chris Avison, Gary
Johnson, Wanda Johnson, and Amber Wilde
MINUTES
The motion to accept the previous
minutes written and submitted by Amber Wilde, as presented, was carried
unanimously.
TREASURER’S REPORT
The motion to accept the
treasurer’s report by Sharon E. Hoggatt was carried unanimously.
OLD BUSINESS
State of Library Report presented by Library
Director, Amber Wilde.
·
The library is now
accredited through the State Library.
·
A library
planning study has been completed to review the relocation of the library to
larger (~30,000 sq ft) premised to facilitate greater community involvement in
library sponsored activities. The intent is to remain in the downtown area.
·
New items to the
Library
o Computer classes
o Delivery to the homebound
o Lego club
o Tween programming
o New logo
Friends of the Library
supported activities:
·
“Story Time with
Santa” books
·
The Reach program
readers and books
·
National Library
Week refreshments
·
Book sales support
·
Summer reading
program materials and prizes
State of the Endowment Fund Report presented by Ben Cerwinske
Balance: $68,735.14 as of 10/20/2017
The CD# 2316227 maturing
12/1/2017 will be closed and reinvested.
Reach Committee Report presented by Chairperson Helen Auer
Books were presented to all first-grade students at West Elementary School. Eight
readers enjoyed reading to the kids as always. The funds are available to
continue this program for years to come, and it is much appreciated.
Book Sale Committee Report presented by William Aycock
Book sales are very
successful continuing to bring in a continuous stream of funds. The “permanent
wall of books” sale is a huge help in increasing sales.
The basement is often
overflowing with donations, so this year a new process has been implemented. A
number of books that failed to sell were provided to Better World Books, an
online for-profit bookseller of used and new books. It is a corporation which
donates books or a percentage of its profit to literacy programs around the world.
Logo
Amber Wilde presented the
new library logo. The idea of a Friends logo based on the new library logo was
well received, and Amber Wilde offered to ask her logo specialist for
suggestions as to how this may be done.
Facebook
The Friends has a Facebook
page up and running (search for: friends
of grace balloch memorial library). Chris Avison volunteered to keep it
updated, along with the related web blog page at http://www.friendsofgbml.blogspot.com . Amber Wilde agreed to provide links to them on the
Library webpages.
NEW BUSINESS
New Projects for 2018
·
Teen Friends
Group
Following
on from last year’s suggestion for a Teen Friends Group, Shayna Monnens expanded on her ideas for this, to engage
teens who are too young to directly volunteer at the library, in a Friends
mentored group to pursue library related projects under their own direction.
The library would set up the program and the Friends would provide mentoring
and materials. The projected start date is in January. A motion to support this
was proposed, seconded and carried unanimously.
·
Friends of the
Library Trivia Night.
This
is seen as a way to engage the 25-50 age group in Library sponsored activities
and promote Friends of the Library support. The library is willing to provide
the trivia info and organize the venues. Friends support is required to assist
hosting the events and provide promotional material as prizes. The projected
start date is in January. A motion to support this was proposed, seconded and
carried unanimously.
·
Friends of the
Library 5k run
Following
on from last year’s suggestion for a sponsored 5K run, Rebecca expanded on her
ideas for this, to engage the running community, which is well represented
around Spearfish. She suggested a 5k sponsored run around National Library Week
in April, using the same route as the Beer Run. The Friends would provide
volunteer help as well as funding promotional materials. Rebecca also suggested
a Family Fun Walk around the park, with related material posted alongside or on
the bike track itself, depending on the weather. A motion to support this was
proposed, seconded and carried unanimously.
·
Purchase of
materials
1. Amber Wilde requested Friends funding for promotional
material for 2018. A motion was carried to provide $1,500 from the Friends
current account.
2. Amber Wilde recommended the Friends procure a
microphone and speakers to support the proposed trivia nights, and the meeting
agreed.
Election of Officers for 2017
Slate of officers for
consideration:
President – William Aycock
Vice President – Dave
Nickel
Secretary – Chris Avison
Treasurer – Sharon Hoggatt
Motion carried unanimously.
Election of Endowment Committee member
Lennis Larson and Gary Johnson were
appointed to 3-year terms on the endowment committee.
Business from the floor
Gary Johnson recognized
Amber Wilde for winning the South Dakota Librarian of the Year award which is
front page news in today’s Black Hills Pioneer. Congratulations were expressed
by all present.
ADJOURNMENT
Motion to adjourn the
meeting was carried unanimously.
Minutes respectfully
submitted by
Chris Avison
Secretary
